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MAILING
LIST
 How do I set up a new mailing list?
1. Go to your mail manager in your control panel.
2. Create a list in Mail Manager by clicking on "New List".
3. Add the name of the list. You'll get a message giving you
instructions, repeated underneath.
4. Click "edit list" and you're asked to add the maintainer,
password, and max number of e-mails archived.
The maintainer is the e-mail of the
person in charge of the list
The password is the list password
Max # e-mails archived is the number of the most recent "back-issues"
to be saved, and sent when someone requests the most recent
e-mails sent to your mailing list.
From the Mail Manager, you have access to "Mailing List Manager,"
also called "Xcommand" (from the name of the program in UNIX).
This is a mailing list administration program.
How do I subscribe to a list?
From email:
To subscribe to the mailinglist, simply send a message with
the word "subscribe" in the Subject: field to the -request address
of that list.
To: listname-request@domain.com
Subject: subscribe
To subscribe to the digest:
A digest sends all messages at once, in one big message, rather
than sending each one individually.
To subscribe the digest, simply send a message with the word
"subscribe" in the Subject: field to the following address.
To: listname-d-request@domain.com
Subject: subscribe
How do I send an email to the list?
To send email to the mailinglist, write to the following address:
To: listname@domain.com
How do I unsubscribe to a list?
To unsubscribe from the mailinglist, simply send a message with
the word "unsubscribe" in the Subject: field to the -request
address of that list.
To: listname@domain.com
Subject: unsubscribe
To unsubscribe from the digest
To unsubscribe from the digest, write an e-mail like this.
To: listname-d-request@domain.com
Subject: unsubscribe
How do I moderate the list?
The Mailing List Manager (Xcommand), available from the Mail
Manager (domainname.com/menu), allows the administrator of the
list to:
Show List of Subscribers
Show List Log
Wipe List Log
Search list of subscribers for a near match
Directly subscribe/unsubscribe a user
You can get to the Mailing List Manager by selecting the list
from under 'Edit List' in the Mail Manager, then selecting 'Mailing
List Manager'. You will need to know the Maintainer email and
password to administer the list. The results of the commands
will be sent to the list maintainer's email address.
I would like to set up a newsletter. Can I get SmartList to
do this?
Yes. This requires SSH knowledge and access. When you use SmartList
to send out an electronic newsletter, you limit the submissions
accepted to yourself, and tell SmartList not to accept "foreign"
submissions. Anyone who signs up will still receive the list
but now cannot send to it. If you want all your lists to be
newsletters, you can skip the delink step. If you're not sure,
go ahead and delink this one.
For the list "listname,"
* Edit the rc.custom file and the rc.init file.
vi /home/username/domainname-mail/listname/rc.custom
uncomment (delete the #s) foreign_submit
comment out (precede with a #) foreign_submit= yes
vi /home/username/domainname-mail/listname/rc.init
uncomment (delete #s) foreign_submit
comment out (precede with #) foreign_submit= yes
* Delink the accept file:
cd/home/username/domainname-mail
type
.bin/delink listname/accept
When these steps are completed, the owner may send to the list
by e-mailing to listname@domainname.com. If anyone else attempts
to mail to the list, it will be sent to the owner rather than
the link. Since the owner is now the only address in the accept
file for the list, no other submissions will be accepted. (You
may want to type vi accept to be sure no one else snuck in there.)
Note: editing the rc.init file means that all lists created
thereafter will also function as newsletters. The hard link
would have to be broken for rc.init for a particular list to
change this without changing this for all other lists also.
I already have a list of addresses for my mailing
list. How can I subscribe the entire list?
The 'dist' file is the distribution list -- the list of recipients.
To add a pre-existing list of recipients, copy it into the dist
file:
/home/username/domainname-mail/listname/dist
You can add a short list by hand or by cut-and-paste. For a really
long list, you may want to download the dist file, edit it using
a word processing program, save it as text or ASCII, and then
upload the edited file.
The following conditions apply:
One subscriber per line.
Empty lines are allowed.
The mail address of the subscriber must be the first word on the
line.
Comments may follow the address (but separated from the address
by at least one whitespace character).
Everything preceding the line containing:
(Only addresses below this line can be automatically removed)
is write-protected from changes (i.e. these addresses can never
be automatically/accidentally unsubscribed).
If the line:
(Only addresses below this line can be automatically removed)
is not present at all, automatic unsubscriptions to this list
are impossible.
New subscribers will always appear on the line immediately following
the last filled entry in the dist file.
Some sample entries (the preferred format):
joe@some.where
joe@some.where (some comment)
joe@some.where (some comment) (some more comments)
Depreciated, but allowed:
<joe@some.where>
<joe@some.where> some comment
<joe@some.where> (some comment)
Not allowed:
(some comment) joe@some.where
some comment <joe@some.where>
Note: adding to the dist file for a list automatically adds to
the accept file as well, unless you have turned off foreign submissions.
How do I create a moderated list?
A moderated list means that every submission to the list goes
through your list maintainer before it actually gets posted to
the list.
(1) First create a file named "moderators."
It should contain the fully qualified mail addresses of all the
moderators for this list (i.e. just
local usernames are not sufficient, at least include an @host
or host! ).
(2) Then uncomment the appropriate "moderated_flag" line in rc.custom.
From then on all mail that does not contain an "Approved: the_address_of_one_of_the_moderators"
field is forwarded to all the moderators.
One of the moderators should then resend the mail to the list
after adding an "Approved: his_own_address" field to the header
(and possibly editing the contents of the mail). It will be no
problem if several moderators resubmit the same submission concurrently,
since the mailinglist will filter out duplicates anyway (i.e.
only the first one will go out and be archived).
Where can I get more information about SmartList?
The FAQ is available in html and text format at
http://www.hartzler.net/smartlist
You can look at the history of smartlist by going to the SmartList
Archive
http://www.cnr.berkeley.edu/~casterln/smartlist-arc/maillist.html
Note: SPAM is forbidden on our network,
and you are responsible for who you send mail to with our mail
list software. Use it wisely, as sending advertisements to people
without their permission is SPAM and could lead to the suspension
of your account.
Some features require SSH / Telnet access.
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